{"id":260,"date":"2013-01-08T05:22:07","date_gmt":"2013-01-08T12:22:07","guid":{"rendered":"http:\/\/kalcopy.com\/wp\/?page_id=260"},"modified":"2016-09-04T16:33:18","modified_gmt":"2016-09-04T23:33:18","slug":"creating-pdf-files","status":"publish","type":"page","link":"http:\/\/kalcopy.com\/wp\/helpful-information\/creating-pdf-files\/","title":{"rendered":"Creating PDF Files"},"content":{"rendered":"

[et_pb_section admin_label=”Section” fullwidth=”off” specialty=”off”][et_pb_row admin_label=”Row”][et_pb_column type=”1_4″][et_pb_sidebar admin_label=”Sidebar” orientation=”left” area=”et_pb_widget_area_1″ background_layout=”light” remove_border=”off” body_text_color=”#0c3cce”] [\/et_pb_sidebar][\/et_pb_column][et_pb_column type=”3_4″][et_pb_text admin_label=”Text” background_layout=”light” text_orientation=”left” use_border_color=”off” border_color=”#ffffff” border_style=”solid” module_id=”top_pdf”] Kalispell Copy Center can accept nearly any type of file for printing. However, to expedite the process of digital file to print<\/em> we prefer files come as print-ready PDF documents. PDF (portable document format) files are standardized, are easy and free to create and will help you share documents with nearly everyone in the print industry. They preserve fonts, embedded images, vector graphics and more, giving you exactly what you see on screen. PDFs work for word documents, publisher documents, Autocad drawings and nearly everything that is printable.<\/strong> This guide is intended to help customers of Kalispell Copy Center learn the basics of creating PDFs. [\/et_pb_text][et_pb_blurb admin_label=”Blurb” title=”Creating PDF Files” url_new_window=”off” use_icon=”on” font_icon=”%%176%%” icon_color=”#0165c7″ use_circle=”off” circle_color=”#0165c7″ use_circle_border=”off” circle_border_color=”#0165c7″ icon_placement=”left” animation=”top” background_layout=”light” text_orientation=”left” use_icon_font_size=”off” use_border_color=”off” border_color=”#ffffff” border_style=”solid” module_id=”create_pdf”]<\/p>\n

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Most modern software have a built in way to create PDF files. \u00a0Before going any further in this guide, look for in your “Save As”, “Export” or “Publish” options to see if your software has a built in PDF creator. \u00a0If you are having trouble finding a way to export or save to a PDF look under our Application Specific<\/strong> section.<\/p>\n

If your software does not natively\u00a0support creating PDF files or you are not getting the results you want continue on to Creating PDF files with CutePDF Writer<\/a>.<\/p>\n

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Unfortunately version of Microsoft Office before 2007 did not support \u201cSaving As\u201d a pdf file, so you will have to use the above generic instruction so of \u201cPrinting to a PDF<\/a>\u201c<\/p>\n

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Microsoft Office 2007 does not natively\u00a0<\/em>support saving to a PDF file, but\u00a0Microsoft\u00a0does offer a free download to add that feature. Once you download & install the\u00a0Microsoft Save as PDF or XPS<\/a>\u00a0Add-In, you should be able to use the \u201cSave As\u201d option in the File menu to save your document as a PDF file. \u00a0 Open your document, go to File > Save As, then in then under File Type select \u201cPDF\u201d.<\/p>\n

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In the newest versions of Microsoft Office (2010, 2013, 2016 & Office 365) it natively\u00a0\u00a0supports saving to PDF files. \u00a0You should be able to go to File > Save As, then under File Type select \u201cPDF\u201d. \u00a0If you need additional help Microsoft was nice enough to post a very\u00a0comprehensive\u00a0guide<\/a>.<\/p>\n

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Creating PDF files using CutePDF is as simple as printing a normal file to your plotter. Scale is often a problem when draftsmen\/architects\/engineers get their files printed. Creating PDFs will help eliminate this issue by putting the control over the scale and page size in your hands.<\/p>\n

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\nYour Autocad Print Dialog may differ from this image but key elements should still be present.<\/small><\/p>\n

    \n
  1. Choose CutePDF Writer from the Plotter Name Field<\/li>\n
  2. Choose the appropriate paper size (in this case Architectural D)<\/li>\n
  3. Select the proper scale for your document.<\/li>\n<\/ol>\n

    If you are not using layouts you may also have to choose your plot area specifically by choosing Window<\/em> from What to plot<\/em>.<\/p>\n

    The exact process will very depending on which CAD software you are using. \u00a0If you are looking for a software to view DWG and other CAD files we recommend AutoDesk’s\u00a0DWG TrueView<\/a>\u00a0free CAD viewer. \u00a0This software and the above method is what we use to convert DWG files to PDF for printing.<\/p>\n

    [\/et_pb_toggle][et_pb_toggle admin_label=”indesign” title=”Adobe InDesign” open=”off” use_border_color=”off” border_color=”#ffffff” border_style=”solid” module_id=”indesign”]<\/p>\n

    While we have no problems using Adobe InDesign files, we will often run into issues with missing links and fonts. \u00a0To avoid these problems it is best to export InDesign documents to PDF files before sending to us for printing.<\/p>\n

    PDF creating options are found under File > Export. \u00a0For more information Adobe has a comprehensive help article on the topic.<\/a><\/p>\n

    If a document must<\/strong> be sent as an InDesign file, please Package (File>Package) the InDesign file first so all Links and Fonts will be included. \u00a0For more information on Packaging InDesign files visit Adobe’s help files.<\/a><\/p>\n

    Any raster are elements should be a\u00a0minimum resolution of 300dpi for best results. For more information visit our Artwork & File Guidelines<\/a>.<\/p>\n

    [\/et_pb_toggle][et_pb_toggle admin_label=”illustrator” title=”Adobe Illustrator” open=”off” use_border_color=”off” border_color=”#ffffff” border_style=”solid” module_id=”illustrator”]<\/p>\n

    While we have no problems using Adobe Illustrator files, we will often run into issues with missing links and fonts. \u00a0To avoid these problems it is best to save\u00a0Illustrator documents to PDF files before sending to us for printing.<\/p>\n

    Illustrator natively supports saving to PDF files. \u00a0Chose File > Save As, then select PDF as your file type. \u00a0Click Save. \u00a0A second window will pop-up giving you additional options for your PDF file.<\/p>\n

    If your document must<\/strong> be sent as an Illustrator file please outline or expand all text and include any linked files.<\/p>\n

    Any raster are elements should be minimum resolution of 300dpi for best results. \u00a0If possible build your document at the final size it will be printed at. For more information visit our Artwork & File Guidelines<\/a>.<\/p>\n

    [\/et_pb_toggle][et_pb_toggle admin_label=”photoshop” title=”Adobe Photoshop” open=”off” use_border_color=”off” border_color=”#ffffff” border_style=”solid” module_id=”photoshop”]<\/p>\n

    While we have no problems using Adobe Photoshop\u00a0files, we will often run into issues with missing fonts or effects not rendering correctly from one version to another. \u00a0To avoid these problems it is best to save\u00a0Photoshop\u00a0documents to PDF files before sending to us for printing.<\/p>\n

    Photoshop\u00a0natively supports saving to PDF files. \u00a0Chose File > Save As, then select PDF as your file type. \u00a0Click Save. \u00a0A second window will pop-up giving you additional options for your PDF file.<\/p>\n

    If you have a large format (Poster, Banner, Signs) project it may be better to save your document as a TIFF file. \u00a0Chose File > Save As, then select TIFF as your file type, and un-check Layers. \u00a0A second window will pop-up giving you additional options for your TIFF file. \u00a0Make sure Layers is set to None. \u00a0This will give a much smaller and easier to handle TIFF file.<\/p>\n

    If your document must<\/strong> be sent as an Photoshop\u00a0file please rasterize\u00a0all font layers or include any specialized fonts you used.<\/p>\n

    Please build any Photoshop files at a\u00a0minimum resolution of 300dpi for best results, and if possible at the finished size they should be printed. For more information visit our Artwork & File Guidelines<\/a>.<\/p>\n

    [\/et_pb_toggle][\/et_pb_column][\/et_pb_row][et_pb_row admin_label=”Row”][et_pb_column type=”1_4″][\/et_pb_column][et_pb_column type=”3_4″][et_pb_toggle admin_label=”cutepdf” title=”Creating PDF files with CutePDF Writer” open=”off” use_border_color=”off” border_color=”#ffffff” border_style=”solid” module_id=”cutepdf”]<\/p>\n

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    To create PDF files from your Windows PC, you will first need an extra piece of software. (please skip this step if you already have a PDF creator such as Adobe Acrobat or PDFCreator) Kalispell Copy Center recommends the free CutePDF Writer<\/a>. CutePDF Writer comes in two files which must be downloaded and installed: Download 1<\/a>, Download 2<\/a>. Once you have downloaded and installed both these files, continue to Step 2.<\/p>\n

    Mac OS X and Linux users already have PDF creation built into the operating system. For users of these systems, simply print to your PDF Printer<\/em>, or variants thereof.<\/p>\n

    Now that we have CutePDF installed, creating PDF files is as easy as printing to a printer. This is often\u00a0referred\u00a0to as \u201cPrinting to a PDF\u201d. \u00a0If you don\u2019t see your application listed under the\u00a0Application specific <\/strong>section, this is the method you want to use. In your application, choose the print command and you will be presented with a window similar to this one:<\/strong>
    \n\"\"
    \nChoose CutePDF Writer<\/em> from the drop-down menu:<\/strong>
    \n\"\"
    \nClick OK<\/em> or Print<\/em> to confirm the Print Dialog:<\/strong>
    \nYou will be presented with a Save As<\/em> dialog by CutePDF. Choose the location for your PDF and click OK. A file will be created in the location chosen.
    \n\"\"
    \nYou\u2019re Done!<\/strong><\/p>\n

    [\/et_pb_toggle][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section admin_label=”section” transparent_background=”off” background_color=”#ffffff” allow_player_pause=”off” inner_shadow=”off” parallax=”off” parallax_method=”off” padding_mobile=”off” disabled=”on” disabled_on=”on|on|on” make_fullwidth=”off” use_custom_width=”off” width_unit=”on” make_equal=”off” use_custom_gutter=”off”][et_pb_row admin_label=”row”][et_pb_column type=”4_4″][et_pb_text admin_label=”Text” background_layout=”light” text_orientation=”left” use_border_color=”off” border_color=”#ffffff” border_style=”solid”]<\/p>\n

    Converting Files to PDF<\/h2>\n
    \n

    Guide Index:<\/strong>
    \nUse these links to navigate this guide<\/p>\n